Automate Bookings, Maximize Revenue
Let AI handle appointment scheduling, reminders, and follow-ups automatically across WhatsApp, Messenger, Instagram, and more. Never miss a booking opportunity again.
Appointment Request
Auto-Detected
Hi! I'd like to book a consultation for next week. Are you available?
Great! I can help you book an appointment. Let me check available slots for next week...
+34% vs manual booking
Booking Conversion Rate
Automated Scheduling
Reduction in No-Shows
More Appointments
Everything You Need to Automate Appointments
From initial inquiry to post-appointment follow-up, Evona handles the entire booking journey automatically.
Smart Scheduling
AI automatically detects booking requests, checks availability, and presents available time slots to customers in real-time.
- Real-time availability checking
- Multi-timezone support
- Buffer time management
- Recurring appointments
Automated Reminders
Send automatic reminders via WhatsApp, SMS, or email to reduce no-shows and keep customers informed.
- 24-hour advance reminders
- 1-hour before notifications
- Customizable reminder templates
- Multi-channel delivery
Rescheduling & Cancellation
Let customers reschedule or cancel appointments instantly through conversational AI without agent intervention.
- Self-service rescheduling
- Instant confirmation
- Cancellation policies
- Waitlist management
Calendar Integration
Sync with Google Calendar, Outlook, Apple Calendar, and other scheduling tools to avoid double bookings.
- Two-way calendar sync
- Team calendar management
- Resource allocation
- Meeting room booking
Custom Intake Forms
Collect essential information before appointments with conversational forms that feel natural and engaging.
- Conversational data collection
- Conditional logic
- File upload support
- PDPO-aligned data handling
Follow-Up Automation
Send post-appointment surveys, thank you messages, and rebooking prompts automatically to increase retention.
- Post-appointment surveys
- Thank you messages
- Rebooking campaigns
- Review requests
How It Works: End-to-End Automation
From first contact to post-appointment follow-up, see how Evona automates every step of the booking process.
Customer Inquiry Detection
AI automatically detects booking intent from customer messages across all channels (WhatsApp, Messenger, Instagram, etc.).
"Hi, I'd like to schedule a consultation next week"
Availability Check & Slot Presentation
System checks calendar availability in real-time and presents open slots to the customer with interactive options.
Available time slots for next week:
Information Collection
AI collects necessary details through natural conversation - name, contact info, service type, and any special requirements.
Confirmation & Calendar Sync
Appointment is confirmed instantly, added to calendars, and customer receives confirmation with all details.
Date: Tuesday, December 19, 2024
Time: 11:00 AM - 12:00 PM (EST)
Service: Business Consultation
Location: Virtual Meeting (Zoom link sent)
Automated Reminders
System automatically sends reminders at configured intervals to reduce no-shows and keep customers informed.
Post-Appointment Follow-Up
After the appointment, automatically send thank you messages, feedback surveys, and rebooking prompts to drive repeat business.
Track Every Booking Metric That Matters
Get real-time insights into booking performance, conversion rates, and customer behavior to optimize your scheduling process.
Booking Conversion Funnel
Booking Trends
Total Bookings
Conversion Rate
No-Show Rate
Avg. Booking Time
Appointment Automation for Every Industry
From healthcare to beauty, education to professional services, see how businesses use Evona to automate bookings.
Medical & Dental Practices
Automate patient appointment scheduling, send HIPAA-compliant reminders, and manage multi-provider calendars seamlessly.
- HIPAA-compliant messaging
- Multi-provider scheduling
- Insurance verification
- Telehealth integration
in no-show appointments
Salons & Spas
Let customers book services, select their preferred stylist, and receive appointment reminders all through chat.
- Service menu integration
- Stylist/therapist selection
- Package & membership management
- Upsell recommendations
bookings per month
Tutoring & Training Centers
Automate class bookings, trial lesson scheduling, and parent-teacher meeting arrangements with ease.
- Class schedule management
- Trial lesson automation
- Multi-student booking
- Parent communication
trial-to-enrollment conversion
Legal & Consulting Firms
Schedule consultations, discovery calls, and client meetings automatically while collecting necessary case information.
- Consultation scheduling
- Client intake forms
- Conflict checking
- Secure document sharing
additional revenue per year
Gyms & Fitness Studios
Manage class bookings, personal training sessions, and facility reservations with automated capacity management.
- Group class scheduling
- Capacity management
- Waitlist automation
- Membership integration
class attendance rate
Real Estate Agencies
Automate property viewing appointments, virtual tour scheduling, and agent availability management.
- Property viewing scheduling
- Agent matching
- Virtual tour booking
- Lead qualification
more property viewings
Connect With Your Existing Tools
Evona integrates with your favorite calendar, CRM, and business tools to create a unified booking ecosystem.
Need a Custom Integration?
Our API and webhooks make it easy to connect Evona with any system
Real Results from Real Businesses
See how businesses transformed their booking process with Evona's appointment automation.
"We went from manually scheduling 200 appointments per month to automatically handling 650+ bookings. Our staff can now focus on patient care instead of phone calls."
"The automated reminders cut our no-show rate from 25% to just 6%. That's an extra $45K in revenue per month from appointments that actually happen."
"Trial lesson bookings increased 4x after implementing Evona. Parents can book directly through WhatsApp at any time - it's so convenient for them."
"Class bookings are now completely automated. Members love the instant confirmation and our admin team saves 15 hours per week on scheduling."
"Property viewing requests are handled instantly, even at 11 PM. We book 4.5x more viewings and our agents are much more productive."
"Consultation bookings tripled and we collect all necessary information upfront. No more back-and-forth emails. Pure efficiency."
Ready to Automate Your Bookings?
Join 10,000+ businesses using Evona to handle appointments automatically. Start your free trial today - no credit card required.